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Policies and Agreements
The following policies and procedures are currently in effect. All policies must be respected and abide by all students of Huntington Beach School of Music.
Parents may sit in on their child/children’s lessons, however they will be asked to leave if their presence becomes a distraction or interferes with the child’s learning.
We are not responsible for unattended children. Please do not leave your children unattended in our facility. Please be available to pick up your child at the end of their lesson, as scheduled.
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New students will receive via email an invoice for the tuition fee after the registration form is successfully submitted and your lessons are scheduled. For subsequent months, invoices are sent out a week before the due date.
The number of lessons billed is based solely on the number of lessons for your given day in the month. Lessons are pro-rated for new students according to their start date.
We accepts cash, check, and credit card payments. For convenience we do have the ability to setup automatic payments for your debit/credit card.
Registration fees and initial monthly tuition fees (for new students) are due at the time of the first official lesson (not including free trial lesson). First month of lessons will be prorated to the cost of lessons taken that month.
Monthly Lessons Payments are due by the first day of the month. Accounts that are not paid by the 10th day of each month will be subject to $15 late payment fee.
Attendance is expected at all scheduled lessons unless there is a school holiday, the student calls to cancel, or the teacher is unavailable and cannot find a sub.
If a student is late to their lesson, the missed minutes will not be made up. We cannot extend lessons to make up for minutes lost from tardiness. If a teacher is late, the minutes will be made up by the teacher, either at the end of that lesson or at another time.
Tuition will not be adjusted for any missed lesson or if the student is unable to make suitable arrangements for a lesson.
If a student cannot make a scheduled lesson, please notify the school via call, text, or email. Lessons can be rescheduled if the school receives notification of the student’s absence at least 24 hours before the lesson. If the lesson cannot be rescheduled immediately, it will be put down as a make-up.
If the teacher is absent, the school will attempt to schedule students with a substitute. If a sub is not available, the student will receive a make-up at a later date.
With monthly payments, students are required to commit to at least one lesson per week (4-5 lessons per month). Credits are given to the student only if the teacher is not available for a make-up and the school could not arrange a substitute teacher.
Refunds will only be given if the student was initially charged incorrectly, or if a credit is owed, but the student will not be continuing lessons.
2 weeks notice is required for a break from lessons. If a student needs to take more than 2 consecutive weeks off of music lessons, they will lose their regularly scheduled time slot, meaning when they return they will have to find a new time. The lessons will be rescheduled as long as the school receives adequate notice.
If you will be gone for more than 2 consecutive weeks and would like to reserve your time space, you may do so by:
- Paying a reduced tuition rate (half of the usual rate) for the entirety of the time you will be gone
- Sublease your lesson to a friend or family member during your absence
A re-registration fee of $25 per student will be assessed upon absence of more than eight (8) consecutive weeks.
2 weeks notice is required for permanent cancellations of lessons. Please inform us via email or written document left with our administrator. Please let us know the reason you’ll be discontinuing lessons and the date of the last planned lessons. At that time, we will make sure there are no outstanding balances on your account. Any outstanding balances on your account must be paid at or before the final lesson.
If a student needs to quit immediately, due to extreme circumstances, final payments and outstanding balances are due at the time of resignation.
We may take photos and video at our location as well as at recitals and other events. Photos and videos may be featured on our website or Facebook page or shared with the media on occasion. Full names are never used to identify students to ensure student privacy (first name and last initial only).
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